Υπάλληλος Γραμματειακής Υποστήριξης

Trenkwalder, for it's client, a team of architects, designers, and urban planners based in Athens is seeking a Secretarial Support.

About the role

Your role in secretarial support is to organize, manage and maintain the proper functioning of the office, enabling the rest of our team members to focus on their work, relieving them of additional responsibilities.

As a secretarial support worker, your responsibilities also include reception duties, such as welcoming guests, informing them and making appointments. The service of guests is important as you undertake to solve any questions they may have, in order to ensure that they receive the best possible service.

Your responsibilities

• Providing support to the management and other human resources of the company
• Call center management
• Guest reception duties (preparing a meeting place and informing participants of the arrival of visitors)
• Editing, typing, formatting and editing texts / documents / tables / e-mails
• Archiving of incoming and outgoing mail (electronic & printed)
• Implementation of administrative content systems
• Coordination of meetings (in person and/or online)
• Travel bookings
• Recording of deficiencies and informing the Manager for ordering consumables

Skills & Requirements

• Excellent knowledge of Office (Word, Excel, Outlook, PowerPoint, etc.)
• E-mail / print mail management
• Fluency in speech, oral / written and fluency in social contacts
• Excellent knowledge of English
• Blind typing system
• Communication skills
• Multitasking
• Adaptation and efficiency, in order to meet the deadlines / targets set
• Discretion and confidentiality
• Organization
• Comfort in handling office technological equipment (e.g. call center, printers, scanners, etc.)
• Teamwork

Nice to have

Experience in a creative industry, such as architecture, design or urban planning